Executive Assistant, Office of the CEO

About the role

Waabi, a Physical AI company behind autonomous trucks and robotaxis, is looking for an experienced Executive Assistant to join its Office of the CEO. You will help build the infrastructure of the office while providing day-to-day executive support covering schedules, travel and meeting preparation. The role suits someone who balances attention to detail, high volume and pace of work, and significant change agility.

Key responsibilities

• Own the operational execution of calendar, travel and logistics support for the CEO at a high level of complexity and pace.
• Identify patterns and inefficiencies in calendar structure, pre-read completeness and meeting follow-through, and propose improvements.
• Anticipate needs and resolve issues proactively, and track action items, deadlines and commitments.
• Flex into coverage during time-zone shifts or travel, including stepping into point-person duties temporarily.
• Partner with the other executive assistants supporting the CEO and contribute to shaping the Office of the CEO's structure and operating practices.
• Communicate clearly in ambiguous situations, explaining the rationale for decisions to the Senior EA or the CEO as needed.
• Assist with special projects and cross-functional initiatives, and handle sensitive information with discretion.
• Build systems that help the executive team work smarter, growing into an ownership track over time.

Required profile

• 5+ years supporting C-suite executives, including hands-on experience in an established Office-of-the-CEO structure as lead EA or contributing member.
• Bachelor's degree or equivalent professional experience.
• Experience at a larger-scale company.
• Comfortable with occasional travel, though expected to be low.
• Open-minded, collaborative team player motivated by impact rather than visibility.

Required skills

• Solid understanding of complex, high-volume calendar and travel logistics.
• Excellent organizational and communication skills.
• Rapid context-switching and problem-solving in a fast-moving, ambiguous environment.
• Nice to have: using AI tools to automate executive-support tasks, familiarity with autonomous driving, prior experience building an Office of the CEO, and exposure to travel risk or security planning.