Project Administrator - Machine Tool Projects

About the role

Innovative Machinery Group, a Morris Group Company, is looking for a highly organized, detail-oriented Project Administrator to support machine tool projects from kickoff through installation, customer acceptance and closeout. The role acts as a central coordination point between Project Management, Engineering, Purchasing, Service, Sales, suppliers and customers, and is fully on-site in the Huntsville office.

Key responsibilities

• Maintain project schedules, milestones, action-item lists, status trackers and project files, including revision-controlled documentation.
• Track deliverables, deadlines, approvals and documentation requirements.
• Coordinate meetings, prepare agendas and meeting notes, and follow up on action items.
• Monitor progress, identify risks or delays and escalate concerns; track supplier commitments, purchased components and delivery schedules.
• Coordinate factory acceptance testing, machine deliveries, installations, training and customer acceptance, and monitor site readiness and punch lists.
• Provide regular project status updates and assist with closeout, including final documentation, acceptance records and archiving.

Required profile

• High school diploma or equivalent.
• Strong organizational and administrative skills, excellent written and verbal communication, and ability to manage multiple projects and deadlines.
• Attention to detail and follow-through; comfort with technical documentation, schedules, spreadsheets and project trackers.
• Preferred but not required: associate or bachelor's degree in a related field, and experience in machine tools, manufacturing, automation, engineering or capital equipment, or in project administration and coordination.

Required skills

• Proficiency with Microsoft Office, especially Excel, Word, Outlook and Teams.
• Preferred: familiarity with ERP/MRP systems and experience coordinating equipment installation projects.

What we offer

• Competitive starting salary.
• Health benefits including a zero-premium medical plan option, vision, dental and company-paid life insurance.
• 3+ weeks of vacation to start, 10 company-paid holidays, and a 401(k) with company contribution.
• Tuition reimbursement, employee appreciation events, and an Employee Assistance Program.