Inventory Data Specialist Lead

About the role

The Inventory Data Specialist Lead reports to the Supply Supervisor and is accountable for planning, monitoring and reviewing trainings, documents and inventory integrity, and for recommending improvements to meet department needs. The role covers inventory research and adjustments for shortages, overages and damaged goods, and maintains processes and procedures for inventory control. It involves direct supervision of subordinates, performance appraisal recommendations and customer service to internal and external clients. The position ensures accurate issuing, receiving and inventory management of ASC and NSF material and supports aircraft operations in the winter season.

Key responsibilities

• Maintain workplace duties and comply with ASC ESH, waste management and quality assurance requirements
• Process inventory transactions (issues, returns, adjustments, location and price changes) and correct records so the materials database meets formatting and content standards
• Schedule and run training for all Supply personnel, including South Pole, covering the inventory database, cargo tracking, physical and digital receiving, WODS and audits
• Perform QA on paperwork, update spreadsheets and cheat sheets, and maintain the WODS spreadsheet and the Incoming Cargo Receiving spreadsheet
• Provide materials management reports and support weekly and monthly metrics through database reporting
• Act as resident expert for Maximo questions in McMurdo, compile the Weekly Numbers report and run QA reports on inventory transactions
• Analyze CMP, MCM and NPX storerooms, conduct annual storeroom reviews and freezer audits, and assist with vessel offload operations and runway operations in winter
• Cross-train with other departments, including heavy equipment and tundra vehicle operation, and work any shift during deployments

Required profile

• High school diploma or GED
• At least four years of experience in inventory materials management, database management, warehousing, purchasing, cargo/transportation, work orders or supply chain logistics, or one season in the T&L department in Antarctica
• At least two of the four years in a supervisory role
• Willingness and ability to deploy to Antarctica for extended periods, with successful medical, dental, drug screening and background checks
• Preferred: Bachelor's degree, previous deployment to Antarctica, and experience with remote-site or polar logistics

Required skills

• Intermediate Microsoft Office (Excel, Word, PowerPoint); advanced Excel preferred
• Understanding of ERP systems and materials management systems
• Preferred: IBM Maximo experience