Human Resources and Admin Specialist

About the role

A leading international technology and services organization is seeking a highly organized, compliance-driven and proactive Human Resources and Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance and office administration across multiple jurisdictions. The role suits someone who thrives in a fast-paced environment, takes ownership of processes and values accuracy, confidentiality and operational excellence.

Key responsibilities

• Talent acquisition and employee lifecycle: draft and manage job postings on LinkedIn, Indeed and with agencies, coordinate interviews, prepare offer letters and onboarding documents, handle I-9 verification, payroll setup, benefits enrollment and offboarding, and support employee relations matters such as performance management, disciplinary actions and grievances
• Payroll administration for U.S., Canadian and international entities: process bi-weekly payroll for U.S. and Canada and bi-monthly for international entities, handle pay updates, overtime and salary changes, generate reports and reconcile with Finance
• Benefits administration: administer medical, dental, vision, disability, HRA/FSA and retirement plans, support leave management, reconcile carrier invoices, run open enrollment and analyze compensation and benefits trends
• Compliance and employment law: stay current on U.S. employment laws, ensure compliance with FLSA, ADA, COBRA and state leave laws, review HR policies and keep accurate employee records
• Office administration: act as liaison with vendors and benefits providers, manage office access control and security, and keep documentation and credentials secure

Required profile

• Bachelor's degree in Human Resources, Business Administration, Finance or a related field preferred
• 3-7 years of progressive HR and administrative experience
• Proven experience managing payroll operations
• Strong knowledge of U.S. federal and state employment law compliance
• Bilingual English and Spanish

Required skills

• Advanced Microsoft Office, especially Excel
• Payroll reporting and reconciliation
• HRIS systems and employee database management
• Document management systems