HSE Administrative Assistant

About the role

The HSE Administrative Assistant provides administrative and operational support to the HSE (Health, Safety, Environment) department and broader operations at ABB's Senatobia site. Reporting to the Business Health, Safety & Environment Manager, the role helps maintain HSE compliance, supports employee onboarding, manages access and badge systems, supports hazard reporting and fosters a positive safety culture. The position is onsite.

Key responsibilities

• Maintain HSE documentation, records and filing systems
• Prepare and organize materials for HSE meetings and events
• Schedule meetings, coordinate calendars and manage communications
• Prepare meeting minutes, agendas and follow-up items
• Update and maintain HSE SharePoint sites and document repositories
• Coordinate and lead new hire orientation and onboarding presentations
• Order, prepare and distribute employee badges

Required profile

• High school diploma or equivalent; some college coursework or an associate degree in business administration, HSE or a related field preferred
• 2+ years of administrative or office support experience
• Experience in an HSE, facility operations or administrative environment

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Data entry and database management systems

What we offer

• Medical plans (PPO or high-deductible with HSA), dental, vision, life insurance and accident coverage
• Short and long term disability, supplemental insurance and an employee assistance program
• 401(k) savings plan with company contributions and an Employee Stock Acquisition Plan
• 11 paid holidays and vacation based on years of service