Front Desk Receptionist & Office Manager (5‑month maternity cover)

About the role

We are seeking an experienced Front Desk Receptionist and Office Manager to cover a 5‑month maternity leave at our Portland studio. This fully onsite position runs Monday‑Friday starting May 18th, supporting a fast‑moving creative environment.

Key responsibilities

• Manage day‑to‑day office operations and facilities, including vendor relationships, office supplies, mail, deliveries, and courier coordination.
• Oversee conference room bookings, visitor coordination, and ensure the office remains organized and efficient.
• Provide administrative support to senior leadership, handling scheduling, calendar management, travel arrangements, and expense reporting.
• Organize internal meetings, off‑sites, team events, and process invoices.

Required profile

• Minimum 3 years of office management experience in a creative agency, tech company, or similarly fast‑paced environment.
• Proven ability to run a dynamic office independently with minimal supervision.
• Strong organizational skills and exceptional attention to detail.
• Warm, professional communicator who is solutions‑oriented and can wear multiple hats.
• Willingness to work fully onsite, Monday through Friday.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office.