Finance Assistant

About the role

The Center is seeking an experienced Finance Assistant to support the Controller in the Administrative Office. You will help maintain accurate financial records, process payments, and assist with month‑end close activities.

Key responsibilities

• Process accounts‑payable invoices, weekly check runs, ACH payments and wire transfers.
• Maintain organized paper and digital invoice/payment files and vendor records, including W‑9s.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.
• Perform general‑ledger reconciliations, prepare journal entries, and support month‑end close for merchandise sales, vessel cost analysis, fixed assets and fundraising reporting.
• Assist with audits, tax filings, 1099 preparation, and commercial insurance administration.

Required profile

• Associate’s or Bachelor’s degree in Finance/Business Administration or 3+ years of bookkeeping or accounting‑assistant experience.
• Solid understanding of accounting principles and non‑profit accounting practices (preferred).
• US work authorization and reliable transportation; ability to lift 20 lb.

Required skills

• Proficiency with Sage accounting software.
• Advanced Microsoft Office skills (Word, Excel).
• Experience with Adobe and Google Workspace tools.

What we offer

• Health and dental insurance after one month (employee pays 1/3, Center pays 2/3).
• 13 paid federal holidays and accrued PTO (176 hours in the first year for full‑time).
• Long‑term disability, $50,000 life insurance, and a 403(b) retirement plan with matching contributions.