Executive Secretary I - UMP - Keyboarding

About the role

The Illinois Department of Transportation is hiring an Executive Secretary I (Keyboarding) in Schaumburg, IL, to perform a variety of clerical tasks under the direction of the Bureau Chief of Materials in the Bureau of Materials. The position is full time, salaried, unionized (AFSCME Clerical Employees) and open to bilingual candidates; applicants must apply electronically through the State of Illinois online application system.

Key responsibilities

• Serve as receptionist for the bureau, receiving visitors and directing them appropriately.
• Perform keyboarding of routine and non-routine correspondence, memoranda, reports and other material from handwritten copy.
• Arrange travel and hotel reservations for the bureau chief and staff for seminars and meetings.
• Perform complex clerical and technical support functions for the bureau staff.
• Carry out other duties as required or assigned within the scope of the listed duties.

Required profile

• Knowledge, skill and mental development equivalent to two years of secretarial or business college and one year of secretarial experience, or a high school diploma and three years of secretarial experience.
• Ability to keyboard accurately at 55 wpm.
• Qualifying state employees in the Upward Mobility Program may earn a certificate of proficiency through proficiency tests and training instead of meeting the stated requirements.
• Completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment.

Required skills

• Keyboarding at 55 wpm
• Clerical work and correspondence handling

What we offer

• Anticipated starting salary of $4,568 per month, with a range of $4,568 to $6,133 per month.
• Flexible jobs with a wide range of benefits and retirement packages.

The application closes on November 2, 2026.