Executive Assistant to Senior Vice President of HR

About the role

The Executive Assistant to the Senior Vice President of HR provides high‑level administrative support to senior HR leadership, ensuring smooth day‑to‑day operations of the function. This role acts as a trusted partner, managing calendars, communications, and logistics while maintaining a professional representation of the HR department.

Key responsibilities

• Manage the SVP’s calendar, prioritize meetings, and act as a gatekeeper for time.
• Coordinate meetings, including venue booking, catering, AV setup, agenda preparation, and material distribution.
• Handle travel arrangements, expense processing, invoice routing, and supply ordering.
• Maintain accurate records, files, and correspondence; sort daily mail and respond when appropriate.
• Facilitate communication between the executive and internal departments, especially during travel or absence.
• Conduct research for special projects and create professional PowerPoint presentations.
• Support project coordination by curating agendas, booking rooms, and organizing team‑building activities.

Required profile

• Proven experience providing executive‑level administrative support, preferably within HR.
• Strong organizational skills with the ability to anticipate priorities and manage competing demands.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Required skills

• PowerPoint
• Microsoft Office suite