Executive Assistant

About the role

Barclays is hiring a permanent Executive Assistant in its Business Support & Administration team in New York, within the Capital Markets business area. The role provides comprehensive administrative support to six Managing Directors, keeping their schedules, communications and priorities running smoothly.

Key responsibilities

• Manage the senior executives' calendars and follow up on meeting invitations and requests
• Plan and arrange travel itineraries, including flights, accommodation and ground transport
• Anticipate the needs of the executives and prioritise tasks so they are completed on time
• Handle day-to-day administration such as expenses, filing systems, office supplies, annual leave records, distribution lists and organisation management tasks
• Facilitate and manage senior executive meetings
• Prepare documents, presentations and reports, guide correspondence and maintain accurate records

Required profile

• Experience working with senior-level executives in a corporate environment
• Experience coordinating complex travel, preparing expense reports and managing executive calendars
• Excellent computer skills, including Microsoft Word, Excel, PowerPoint and Outlook
• Highly valued: detailed meeting minutes, high-quality executive-level PowerPoint, financial acumen (budget tracking, expense management, basic financial reporting), and strong verbal and written communication