Administrative Assistant

About the role

Barclays is hiring an Administrative Assistant in New York, NY, within its Business Support & Administration team (Investing and Lending). The role supports the day-to-day operations of a fast-paced environment, providing comprehensive administrative support so that schedules, communications and priorities run smoothly. The position is permanent.

Key responsibilities

• Manage the executive's calendar, including timely responses to meeting invitations and requests
• Plan and arrange travel itineraries, including flights, accommodation and ground transportation
• Anticipate the executive's needs, prioritise tasks and ensure timely completion
• Handle day-to-day administrative tasks such as expenses, filing systems, office supplies, annual leave records, distribution lists and organisation management tasks
• Facilitate senior executive meetings
• Prepare documents and presentations, guide correspondence and maintain accurate records

Required profile

• Experience providing high-level administrative support, including calendar management, meeting and event coordination and appointment scheduling
• Experience managing communications: screening and routing calls, answering internal and external inquiries, liaising with senior stakeholders and preparing correspondence, letters and memos
• Experience maintaining and organising files and supporting other administrative assistants
• Computer skills, including Microsoft Word for Windows, Excel, PowerPoint and Outlook
• Highly valued: detailed meeting minutes, executive-level PowerPoint presentations, budget tracking, expense management and basic financial reporting

What we offer

• Salary of $80,000 to $115,000 (base salary only)
• Permanent contract