Executive Assistant for Institute Leadership

About the role

The Institute for Advancing Health Through Agriculture (IHA) at Texas A&M AgriLife seeks an Executive Assistant II to provide high‑level administrative support to the Director and leadership team, ensuring smooth operation of projects, events, and daily activities.

Key responsibilities

• Manage calendars, schedule meetings, develop itineraries, and coordinate travel arrangements for senior leaders.
• Supervise administrative staff and student workers, serve as front‑desk backup, and act as liaison for distinguished visitors.
• Prepare correspondence, reports, and briefing materials; conduct research and compile documents for the Director.
• Monitor compliance with policies, recommend process improvements, and assist with long‑range planning.

Required profile

• Bachelor’s degree or equivalent experience with at least four years of related administrative work.
• Strong organizational, planning, and interpersonal skills with the ability to handle confidential matters.
• Willingness to work evenings and weekends as needed and lift moderate objects.

Required skills

• Proficiency in word processing, spreadsheet, and presentation software.
• Ability to multitask, manage multiple projects under tight timelines, and maintain accurate records.