Administrative Coordinator II

About the role

The Department of English at Texas A&M University seeks an organized Administrative Coordinator II to manage administrative support for the Undergraduate Office, overseeing course scheduling, staff supervision, and student services.

Key responsibilities

• Serve as primary resource for scheduling, resolving complex teaching schedule issues and collaborating with departmental and university stakeholders.
• Lead administrative operations for the Undergraduate Office, supervising student workers and supporting academic advising functions.
• Oversee academic records processes, including grade changes, incompletes, excessive absence forms, Q‑drops, and directed studies applications.
• Maintain undergraduate program records in compliance with university retention requirements and support committee meetings and curriculum discussions.
• Administer scholarship and award programs, coordinating applications, selections, and funding communications.

Required profile

• Bachelor's degree or equivalent combination of education and experience.
• Three years of office administration experience; supervisory experience preferred.
• Experience with Texas A&M University course scheduling processes and the COMPASS system.
• Strong written and oral communication, interpersonal, and teamwork skills.

Required skills

• Proficiency with Access, COMPASS, and ASTRA scheduling systems.
• Working knowledge of spreadsheet, presentation, and word processing software (e.g., Microsoft Excel, PowerPoint, Word).