Executive Assistant for Amazon Ads Team

About the role

Amazon Ads is seeking an Executive Assistant to support two to three Directors in its fast‑paced Santa Monica office. The role involves handling confidential information, managing complex calendars and travel, and fostering a positive team environment.

Key responsibilities

• Manage multiple complex calendars for senior leaders across locations.
• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports.
• Organise and execute team activities, including meetings, off‑sites and social events.
• Act as liaison for direct reports and ensure timely completion of critical tasks.
• Collaborate with leadership, program managers, recruiters and other Executive Assistants.
• Develop and maintain new processes within the team.
• Provide occasional evening and weekend support during peak periods.

Required profile

• Minimum 3 years of professional or military experience.
• High school diploma or equivalent.
• Proven experience in executive‑level calendar and travel management.
• Strong attention to detail and ability to handle confidential information.
• Comfortable working in a fast‑paced, high‑tech environment.
• Willingness to work onsite five days a week in Santa Monica.

Required skills

• Proficiency with Microsoft Office products and applications.