Executive Administrator

About the role

Fika supports rural infrastructure projects through advocacy, evidence and technical assistance, partnering with governments and donors. It is hiring four Executive Administrators, one each in the United States, Kenya and Rwanda, to support the C-Suite and Vice President groups. The role is remote or hybrid depending on the region, with regular on-site availability.

Key responsibilities

• Schedule and manage the calendars of C-Suite and Vice Presidents, prepare agendas, circulate meeting notes and action items within 48 hours, and triage requests
• Book flights, accommodation and ground transfers, coordinate visas and invitations, and maintain a list of vetted travel vendors
• Plan and run leadership meetings, retreats, board events and staff gatherings, track event spend against budget, reconcile expenses and capture lessons learned
• Provide regional administration: supply and equipment for staff, branded merchandise, and local vendor lists

Required profile

• Three years of executive or administrative support to senior executives
• Experience with multi-leg travel booking and meeting/event logistics
• Experience with distributed teams across time zones in a remote or hybrid setting
• Right to work in the assigned region; bilingual candidates prioritised

Required skills

• Google Workspace
• Excellent written and spoken English
• Discretion with confidential information and strong organisational skills

Benefits include flexible working, wellness support and annual salary reviews. Applications must state the chosen location and follow the stated CV guidelines.