Events Coordinator

About the role

The Events Coordinator supports planning, coordination, and execution of Northeastern University's global signature events and high‑profile institutional programs, such as Commencement, Convocation, and the Global Leadership Summit.

Key responsibilities

• Assist in planning and managing global signature events from concept through execution.
• Coordinate logistics including venue preparation, registration, transportation, catering, AV services, and production requirements.
• Serve as liaison between university departments, vendors, performers, sponsors, and external partners.
• Develop and maintain event timelines, production schedules, project plans, and operational documents.
• Manage event materials, signage, supplies, and equipment.
• Support vendor communications, contract administration, purchasing, and invoice tracking.
• Provide hands‑on event support, including setup, execution, troubleshooting, and post‑event breakdown.
• Maintain accurate event documentation, reports, databases, and project records.
• Support event evaluation and recommend continuous‑improvement opportunities.

Required profile

• Strong organizational and project‑management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication abilities.
• Proficiency in Microsoft Excel for complex spreadsheets, budgeting, and reporting.
• Experience with event management software and CRM platforms such as Cvent or Salesforce preferred.
• Ability to lift up to 50 lb and stand for extended periods during event setup.
• Availability to work evenings, nights, and weekends as needed.

Required skills

• Microsoft Excel
• Microsoft Outlook, Word, PowerPoint, Teams, SharePoint
• Cvent (or comparable event management software)
• Salesforce (or comparable CRM platform)