Data Entry Specialist

About the role

Lexitas is seeking a detail‑oriented Data Entry Specialist to support its legal process‑service operations. The role involves accurate entry, tracking, and management of case information and court documents, directly supporting attorneys, clients, and courts nationwide.

Key responsibilities

• Communicate daily with attorneys and paralegals to coordinate service of process requests.
• Maintain client communication via Outlook to build professional relationships.
• Accurately enter case and defendant information into the MR8 database.
• Email legal documents to process servers and follow up by phone or status checks.
• Issue checks and handle billing‑related tasks as requested.
• Perform other duties to support departmental operations.
• Maintain organized physical and digital records of case files.
• Collaborate with process servers and internal teams to resolve discrepancies.
• Ensure compliance with company standards and court requirements.
• Conduct data quality checks and audits to maintain accuracy.

Required profile

• Positive, team‑oriented attitude aligned with Lexitas core values.
• Exceptional attention to detail with strong organizational and multitasking abilities.
• Ability to work efficiently in a fast‑paced, deadline‑driven environment.
• Strong written and verbal communication skills for professional client interaction.
• Quick logical thinking to resolve customer inquiries.
• Reliability, excellent attendance, punctuality, and flexibility to work occasional overtime.

Required skills

• Microsoft Outlook
• Microsoft Word
• Adobe Acrobat
• Windows operating system
• Internet applications
• MR8 database (experience a plus)
• Scanners, copiers and fax machines
• Typing proficiency of at least 38 WPM

What we offer

• Competitive hourly wage of $22‑$23.
• Full‑time, on‑site position in New York City.
• Opportunity to work with a high‑growth legal services leader.