Commercial Real Estate Administrative Assistant

About the role

CS Outsource is seeking a highly organized, proactive and detail-oriented Commercial Real Estate Administrative Assistant to support a high-producing commercial real estate agent in the United States. The role goes beyond general admin support: it covers managing transactions, maintaining CRM data, researching properties, coordinating marketing and keeping daily operations running smoothly. Direct experience supporting a US commercial real estate agent or brokerage is mandatory.

Key responsibilities

• Coordinate transactions from listing through closing, track deadlines and contingencies, and prepare LOIs, PSAs, leases and related documents; coordinate with escrow, title, lenders and attorneys; keep digital transaction files.
• Maintain CRM systems such as RealNex, KW Command or similar, and manage leads, contacts, properties, active transactions and follow-ups.
• Research commercial properties for buyers and tenants, assist with Broker Opinion of Value (BOV) preparation, and compile market surveys, lease and sales comparables.
• Coordinate property marketing campaigns and email outreach, help with social media content, prepare offering memorandums, flyers and presentations, and keep listings up to date.
• Manage calendars, meetings and deadlines, organize digital files in Google Drive, coordinate vendors, and use AI tools to improve productivity.

Required profile

• 2+ years of administrative or operations experience, including direct commercial real estate experience.
• Previous experience supporting a US commercial real estate agent or brokerage; residential, property management, mortgage or title experience alone is not enough.
• Knowledge of commercial real estate research, data and listing platforms, and familiarity with BOVs, offering memorandums and market comparables.
• Excellent written English, strong organization, attention to detail and time management, and ability to handle multiple projects independently after training.

Required skills

• Hands-on experience with RealNex or a comparable commercial real estate CRM.
• Intermediate proficiency with AI tools such as ChatGPT, Claude, Perplexity or Gemini.
• Valuable: Crexi, CoStar, LoopNet, Moody's Catylist, Brevitas, AIR CRE forms, Terrakotta, BatchGeo, Zoom and Slack.

Training on systems and workflows is provided. To apply, send an updated CV and a brief summary of your commercial real estate experience, including the CRM, research platforms, transaction tools and AI tools you have used.