Bookkeeper (NetSuite) – Remote Contractor

About the role

A US-based management services company supporting independent medical aesthetics and wellness practices is hiring a full-time remote bookkeeper (40 hours per week, Monday to Friday, 9 AM to 5 PM EST). The role covers general ledger bookkeeping, payment reconciliation, payroll processing and NetSuite administration, working under direct supervision during business hours. Pay is $1,500-$2,000 USD per month depending on NetSuite experience.

Key responsibilities

• Manage general ledger bookkeeping, payment reconciliation and payroll processing, keeping records accurate and ready for month-end.
• Handle revenue capture and billing: prepare refund checks, monitor patient financing platforms (CareCredit, Alphaeon, PatientFi, Cherry) and reconcile funding disbursements.
• Gather billing data for self-pay cosmetic procedures, keep accurate refund records and obtain authorizations before refunds.
• Calculate and process variable compensation for clinical providers (bonuses, commissions, case fees), prepare payroll registers and reconcile payroll liabilities, 401(k) contributions and fees.
• Act as the day-to-day financial liaison with the client's accounting team, reconcile P&L and balance sheet line items, and prepare a monthly practice summary.
• Support annual audits and tax preparation, manage sales tax reporting, and record journal entries and reconciliations in NetSuite, QuickBooks, Patient Now, Square, Cherry and Chase.
• Maintain a complete vendor file, alert the client 60 days before contract renewals, and manage equipment lease and service agreements.

Required profile

• At least 7 years of bookkeeping experience for US-based companies.
• At least 2 years in a global remote setup with a North American company.
• At least 5 years of hands-on NetSuite experience, including fixing issues, building dashboards and setting up auto-allocations.
• Experience with pre-payroll tracking, compensation reconciliations and GL payroll entries.
• Experience with patient billing, vendor invoices, sales tax preparation and audit documentation.
• Exceptional spoken and written English and discretion with sensitive financial and patient data.

Required skills

• NetSuite (dashboards, auto-allocations, journal entries, reconciliations)
• QuickBooks
• EMR platforms such as Patient Now
• Merchant and patient financing platforms such as Square and Cherry
• Banking portals such as Chase Now
• Google Workspace and Microsoft Office