Administrative Officer, Private Office, UK Mission to the UN, New York

About the role

The UK Mission to the United Nations in New York is recruiting an Administrative Officer for its Permanent Representative's Private Office. The role provides administrative support to the Permanent Representative and the wider Private Office in a busy diplomatic environment, helping the team run smoothly. It is a full-time, permanent, office-based position (hybrid only on rare occasions) with a start date of 4 January 2027.

Key responsibilities

• Executive and diary support: secretarial and administrative support to the Permanent Representative, Deputy Permanent Representative and the Private Office team, including arranging appointments, handling correspondence and processing expenses.
• Briefing packs and statements: help coordinate and compile timely, high-quality briefing packs and statements for UN meetings and events.
• Office administration: maintain information management and filing systems, monitor shared inboxes and incoming correspondence, support budget planning and expenditure monitoring, maintain annual leave records and organise stationery and office supplies.
• Events support: assist with in-person events, including invitations, RSVPs, guest and speaker lists, liaison with external UN stakeholders and arranging refreshments, and set up virtual meeting rooms where required.
• Visits and logistics: support incoming visits by UK Ministers, senior officials and UK candidates for UN elections, preparing programmes, coordinating logistics and organising catering.
• Team resilience: provide cover for other members of the Administrative Team during absences and busy periods, which may require some flexibility in working hours.
• Policy development opportunities: attend UN meetings and events, support negotiations, draft briefings and readouts and contribute to policy discussions, depending on the jobholder's interests and business needs.
• Other duties: additional administrative tasks and projects as assigned, and support to the Private Secretaries and Finance Officer on expenditure monitoring and monthly budget reports.

Required profile

• Relevant experience in administration, office support or a related field, or education providing a suitable foundation.
• Excellent written and spoken English.
• Strong organisational skills, managing multiple tasks, coordinating calendars and meeting deadlines with accuracy and attention to detail.
• Proactive, flexible and collaborative approach, able to build effective relationships with internal and external stakeholders.
• Desirable: experience in public service, knowledge of the UN, familiarity with the UK Government, private office or administrative assistant experience, and experience with Microsoft Copilot AI software.

Required skills

• Microsoft Word, Excel and PowerPoint
• Strong computer literacy

What we offer

• Hourly pay of $26.56 USD.
• Leave, insurance options and a 401(k) programme.
• Learning and development resources.
• Structured hybrid working model with remote work and flexible hours where operational needs allow.