Administrative Coordinator

About the role

Norton Rose Fulbright, a global law firm with more than 3,000 lawyers and 3,000 business services professionals across 50 offices, is looking for an Administrative Coordinator in its Los Angeles office. The role directly supports the Office Administrator and is the first point of contact for visitors, requiring in-office attendance Monday to Friday from 8:30 AM to 5:00 PM, with occasional overtime and schedule flexibility.

Key responsibilities

• Greet clients and visitors, follow firm security procedures and escort guests
• Schedule conference rooms using online tools and arrange catering, video conferencing and computer equipment
• Provide client concierge services such as hotel, restaurant, travel and entertainment arrangements
• Prepare budgets and help secure vendors for Los Angeles office events
• Coordinate logistics for administrative meetings, trainings and practice team meetings
• Help coordinate firm sponsorships, client development and entertainment tickets
• Reconcile invoices and credit card statements and process payments in the online expense system
• Manage requests for visiting attorney offices and visitor access badges
• Maintain the office parking validation spreadsheet and submit maintenance requests

Required profile

• 1-3 years of customer service or reception experience in a large office, preferably in a professional services firm
• High school diploma required; bachelor's degree preferred
• Excellent written and oral communication skills and professional etiquette
• Ability to handle multiple projects and adapt to changing priorities under pressure
• Reliable, punctual and able to solve problems decisively

Required skills

• Proficiency in Microsoft Office Suite
• Use of online resources for research and reservations
• Event coordination experience is a plus

What we offer

• Expected annual salary of $50,000 to $60,000 in Los Angeles, with bonus opportunities depending on performance
• Medical, dental, vision, life and disability insurance, plus pre-tax accounts and a 401(k)
• Paid time off of at least 20 days, 11 firm holidays, and parental leave of at least 14 weeks
• Commuter benefits, student loan assistance and child care support