Administrative Assistant – Student Development

About the role

The Administrative Assistant III provides high‑level administrative and operational support to the Dean of Students Office and the Case Management Team at Saint Louis University. Working with minimal supervision, you will be the first point of contact for students, families, faculty, staff, and external partners, delivering courteous and confidential service.

Key responsibilities

• Serve as the primary contact for the Dean of Students Office, responding to inquiries with empathy and professionalism.
• Support communication initiatives related to student support services, crisis response, and university policies.
• Provide comprehensive administrative assistance to the Assistant Vice President, Dean of Students, and Director of Case Management, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Manage daily office operations to ensure efficient workflow and exceptional customer service.
• Hire, train, and supervise student staff who staff the front desk.
• Maintain confidential student records, departmental files, and case‑management documentation in compliance with FERPA and university policies.
• Coordinate office functions such as purchasing, budgeting, expense reconciliation, and processing reimbursements.

Required profile

• Exceptional organizational skills and attention to detail.
• Professionalism, discretion, and a strong commitment to student success.
• Demonstrated commitment to diversity, equity, inclusion, and Jesuit values of cura personalis.

Required skills

What we offer

• Opportunity to work in a respected Catholic university with a global presence.
• Engagement in meaningful student development initiatives.
• Collaborative environment that values diversity and service.