Administrative Assistant – School of Law

About the role

The School of Law at the University of Miami is seeking an Administrative Assistant to provide comprehensive clerical and office support to the Dean’s Suite and associate deans. The role ensures smooth daily operations, handles communications, and assists faculty, staff, and students.

Key responsibilities

• Perform daily clerical tasks for the department and leadership.
• Prepare reports, charts, budgets, and presentation materials.
• Respond to routine inquiries and draft standard correspondence.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, greet visitors, and provide general support.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Maintain an organized, confidential filing system.
• Process reimbursements and electronic payments.
• Assist faculty with information requests and test preparation support.
• Adhere to university policies and safeguard assets.

Required profile

• Experience providing administrative support in a higher‑education or professional environment.
• Strong organizational abilities and attention to detail.
• Excellent customer‑service skills when interacting with faculty, students, and visitors.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Calendar and email management.
• Travel‑booking coordination.