Administrative Assistant – Orthopaedic Sports Medicine

About the role

The Department of Orthopaedic Sports Medicine at the University of Miami is seeking a full‑time Administrative Assistant to support daily office operations and ensure smooth patient‑care coordination.

Key responsibilities

• Provide clerical support to department staff and leadership, including answering phones, greeting visitors, and managing correspondence.
• Prepare basic reports, charts, budgets, spreadsheets, and presentation materials.
• Schedule appointments, manage calendars, and arrange travel for department personnel.
• Plan meetings, take detailed minutes, and maintain filing systems.
• Tri­age patient calls, address inquiries, and forward issues to providers when needed.
• Monitor appointment availability, manage waiting lists, and handle UChart inbox messages.

Required profile

• High school diploma or equivalent with relevant experience.
• Minimum of one year of administrative or clerical experience.
• Strong learning agility, teamwork orientation, and clear written and verbal communication.

Required skills

• Proficiency with office software and standard computer applications.

What we offer

• Opportunity to work in a dynamic health‑care environment supporting elite athletes and patients.
• Professional development within a leading university setting.