Administrative Assistant – Computer Science Department

About the role

The Computer Science Department at Carleton College is seeking a dedicated Administrative Assistant to manage day‑to‑day office operations and provide support to the department chair, faculty, and students. This position ensures smooth internal and external communications and contributes to the department’s academic mission.

Key responsibilities

• Oversee office operations, including calendar management, mail handling, supply purchasing, and call screening.
• Support the Chair by drafting agendas, taking minutes, and tracking action items.
• Assist students with inquiries, exam make‑ups, and pre‑registration processes.
• Provide administrative support to student groups, manage budgets, and coordinate meeting logistics.
• Maintain office equipment, displays, bulletin boards, and lobby areas.
• Monitor departmental budgets, VISA card statements, and receipts.
• Prepare and edit the annual course schedule and catalog copy.
• Maintain department websites and produce newsletters.
• Coordinate campus visits for speakers and post events on the college calendar.
• Assist with faculty and staff orientation, including office keys and IT services.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate with faculty, staff, and students.
• Attention to detail in budget monitoring and record‑keeping.

Required skills

What we offer

• Hourly compensation of $25.00.
• Academic‑year schedule of 40 hours/week and summer support of 6‑8 hours/week.
• Opportunity to work in a vibrant academic environment.