Administrative Assistant – Residential Life

About the role

The Administrative Assistant for Residential Life provides essential administrative leadership and support to the Residential Life department at Carleton College. This full‑time, year‑round position involves direct customer service, office management, and project coordination for staff and students.

Key responsibilities

• Serve as primary point of contact for students, staff, families, and visitors via phone, email, and in‑person interactions.
• Maintain office inventory, supplies, and sustainability practices in line with college policies.
• Supervise student office staff and manage administrative databases and listservs.
• Schedule appointments, manage paper and electronic files, and support departmental projects.
• Coordinate onboarding, training, travel, fingerprinting, and other staff transition activities.
• Assist with winter, spring, and summer break housing processes, including applications and record‑keeping.
• Generate reports and identify trends using data analysis.
• Prepare correspondence, reports, and presentations using Google Suite.
• Maintain the Residential Life WordPress website.
• Handle financial processes such as ledgers, purchasing card reconciliation, reimbursements, and vendor payments.

Required profile

• Self‑motivated, organized, and able to work independently.
• Clear and effective communicator, both verbally and in writing.
• Capable of managing multiple tasks accurately and efficiently.
• Professional, courteous demeanor representing the college.
• Willingness to work occasional evenings and weekends.

Required skills

• Google Suite (Drive, Docs, Slides, Sheets)
• WordPress website maintenance