Senior Administrative Assistant – Office of the Provost

About the role

The Senior Administrative Assistant provides comprehensive administrative support to the Associate Provost and the Provost Office. This full‑time, non‑exempt position ensures smooth operation of academic policy, curriculum, and student‑related processes.

Key responsibilities

• Manage daily office tasks: schedule meetings, draft correspondence, maintain files, and handle telephone and visitor interactions.
• Support academic integrity processes, coordinating meetings with students, the Associate Provost, and the Associate Dean of Students.
• Organize Academic Standing Committee meetings, record decisions, and arrange catering.
• Take minutes for the Education and Curriculum Committee, post agendas and approved minutes online.
• Administer student fellowship programs, from processing applications to updating web pages.
• Coordinate self‑scheduled exams each term, including proctor hiring and payroll collaboration.
• Assist with commencement logistics, working with multiple university offices to manage staffing, seating, and ceremony flow.
• Provide event support for various campus activities, ensuring all logistical details are addressed.

Required profile

• Full‑time availability (1.0 FTE) with a non‑exempt classification.
• Experience in high‑volume administrative environments, preferably in higher education.
• Strong organizational skills and ability to maintain confidentiality.
• Excellent written and verbal communication abilities.

Required skills

What we offer

• Competitive hourly wage ranging from $28.75 to $29.70.
• Opportunity to work closely with senior academic leaders.
• Engagement in a vibrant campus community.