Senior Executive & Virtual Administrative Assistant (Remote)

About the role

We are looking for a highly organized, proactive, and detail‑oriented Senior Executive & Virtual Administrative Assistant to support an executive and key team members at a fast‑growing US‑based company. This full‑time remote role combines high‑level executive support, virtual assistant operations, and general administrative management to keep daily business operations running smoothly.

Key responsibilities

• Provide direct executive support, manage complex calendars, schedule meetings, and handle high‑volume email inboxes with professional correspondence.
• Plan and coordinate domestic and international travel, corporate events, virtual team meetings, and strategic workshops.
• Track project deadlines, organize documentation, prepare reports, meeting minutes, presentations, and ensure timely follow‑up across departments.
• Perform accurate data entry, maintain digital filing systems, and facilitate communications via Microsoft Teams, Outlook, and Slack.

Required profile

• 3–5 years of experience as an administrative, virtual, or executive assistant.
• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams) and modern project‑management tools.
• Exceptional written and verbal English communication with a professional tone.
• Strong organizational abilities, proactive problem‑solving, self‑motivation, and proven discretion with confidential information.

Required skills

• Microsoft Office 365 (Outlook, Word, Excel, Teams)
• Project‑management tools such as Asana, ClickUp, Trello, Notion
• Typing speed of 50+ words per minute