Part-Time Administrative Assistant / Receptionist

About the role

Greystar, a global real estate platform focused on institutional-quality rental housing, is hiring a part-time Administrative Assistant / Receptionist for a City Office. The role provides administrative, reception and clerical support to a City Office, departments and teams. Hours are Monday to Friday, 9AM to 2PM, with some flexibility.

Key responsibilities

• Maintain office facilities in working order, contacting vendors, contractors and building management as needed.
• Greet visitors, offer refreshments, direct people to meeting rooms and answer questions about facilities and transportation.
• Maintain calendars, schedule meetings and resolve scheduling conflicts.
• Monitor office supply inventory, order supplies within budget and act as liaison with vendors on repairs, leases, maintenance and billing.
• Answer phones, take and deliver messages and follow up to ensure customer satisfaction.
• Prepare documents, letters and presentations, type and spellcheck, create displays and comply with document retention policies.
• Handle incoming and outgoing mail, maintain postage meters and prepare overnight and special deliveries.
• Keep reception areas, conference rooms and break rooms clean and stocked with beverages before meetings.
• Complete HR, financial and administrative reports and other assigned duties.

What we offer

• Part-time benefits: 401(k) with company match (eligibility required), Employee Assistance Program and paid sick time.
• Possible bonus programs depending on whether the role is corporate or onsite property.