Part‑time Administrative Assistant / Receptionist

About the role

Greystar is seeking a part‑time Administrative Assistant / Receptionist to support its City Office operations. The role runs Monday‑Friday, 9 AM‑2 PM, with some flexibility, and involves providing front‑desk service, office upkeep, and clerical support to staff and visitors.

Key responsibilities

• Maintain office facilities, including phones, fax, A/C, lighting, and coordinate repairs with vendors and building management.
• Greet visitors, offer refreshments, direct them to meeting rooms, and answer facility‑related questions.
• Manage calendars, schedule meetings and rooms, and resolve conflicts to optimize resource use.
• Monitor and order office supplies within budget, acting as liaison for vendor issues and invoices.
• Answer incoming calls, route callers, take messages, and ensure timely follow‑up.
• Prepare and format documents, letters, presentations, and maintain compliance with retention policies.
• Handle incoming and outgoing mail, operate postage meters, and prepare special delivery packages.
• Keep reception, conference, and break areas clean, stocked, and presentable.
• Assist with various HR, financial, and administrative reports as needed.

What we offer

• 401(k) with company match (eligibility required).
• Employee Assistance Program.
• Paid sick time.
• Potential eligibility for quarterly or annual bonus programs based on performance.