Remote Executive Support Manager

About the role

We are seeking an experienced Executive Support Manager to keep our growing portfolio of U.S.-based businesses organized. This remote, full‑time contractor role focuses on managing inboxes, calendars, CRM records, events, vendors, files, and weekly reporting to ensure nothing falls through the cracks.

Key responsibilities

• Monitor Outlook inboxes, form submissions, and newsletter replies; organize messages and flag important follow‑ups.
• Draft simple professional email responses and route prospects, customers, members, and vendors correctly.
• Update contacts, notes, tags, and lead statuses in GoHighLevel; maintain accurate CRM records and identify missing or duplicate information.
• Manage calendars, coordinate team schedules, and support events and retreats through lists, forms, reminders, and attendee communication.
• Coordinate with vendors, designers, sales teams, and other partners; organize files, links, documents, and shared resources.
• Track open tasks, deadlines, questions, and blockers; prepare a clear weekly progress report for leadership.

Required profile

• Experience supporting an executive or business owner across multiple brands, inboxes, calendars, and priorities.
• Strong written English, clear communication, and ability to follow tasks through completion.
• Proactive in raising questions early when leadership attention is needed.

Required skills

• Executive assistant, operations support, or administrative experience.
• Hands‑on experience with GoHighLevel CRM.
• Outlook email and calendar management.
• Notion task and documentation management.
• Microsoft Word, Excel, Google Workspace.
• AI tools for drafting, summarising, and administrative efficiency.

What we offer

• Long‑term remote opportunity with direct work with business leadership.
• Ownership of important daily operations and exposure to multiple brands.
• Opportunity to improve administrative systems using modern tools such as GoHighLevel, Notion, and AI platforms.