Accounting Administrative Assistant - Fueling

About the role

Swissport, a global leader in aviation ground handling, cargo handling and passenger services, is hiring a full-time Accounting Administrative Assistant in Phoenix, Arizona. The role involves operating computers to enter data into files and databases under limited supervision, with more complex tasks undertaken where necessary.

Key responsibilities

• Answer telephones, screen calls and take messages from external or internal sources promptly and courteously
• Transcribe, type, format and proofread correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations using word processing, presentation, graphics and spreadsheet software
• Perform other administrative tasks independently, including planning, organizing and scheduling your workload and preparing documents and presentation materials
• Handle confidential information and keep security records and files safe
• Draft letters and official information releases, arrange and attend meetings, and take and distribute minutes
• Invoice airline clients on a weekly basis and reconcile month-end accounts
• Operate computers to input data into files and databases, and carry out other duties as assigned

Required profile

• Up to 3 years of experience in a similar position
• High school equivalent education
• Excellent verbal and written communication skills and professional phone etiquette
• Self-driven, energetic and organized

What we offer

• Expected pay rate of $25.80 per hour
• 401(k) with company match
• Health, dental, life and vision insurance
• Paid time off, paid vacation and company-paid holidays
• Tuition reimbursement