Office Manager - Houston, TX

About the role

Greystar, a global real estate platform focused on institutional-quality rental housing, is hiring an Office Manager for its City Office in Houston, Texas. The Office Manager provides administrative and clerical support to departments and managers.

Key responsibilities

• Keep office facilities in working order, including phones, voicemail, fax machines, equipment, temperature control, lighting and other systems, by contacting vendors, contractors and building management.
• Maintain calendars for meetings and appointments, schedule meeting rooms and resolve scheduling conflicts.
• Manage the inventory of office supplies and equipment, order supplies within budget and approval processes, and liaise with vendors on repairs, lease renewals, maintenance, invoices and billing.
• Arrange travel for managers, team members, consultants and visitors, including airline tickets and hotel accommodation.
• Prepare documents, letters, presentations and other communications, type and proofread work, create charts and displays, follow document retention policies and act as liaison on communication matters.
• Review and help prepare expense reports, reconcile receipts and coordinate with Accounts Payable.
• Handle incoming and outgoing mail, maintain postage meters and shipping supplies, screen and sort mail, and prepare overnight and special deliveries.
• Serve as first point of contact for visitors and callers, answering phones and welcoming guests.

What we offer

• Medical, dental, vision, disability and life insurance, with low employee-only medical costs.
• Paid time off: 15 vacation days, 4 personal days, 10 sick days and 11 paid holidays for new hires, plus birthday off after 1 year.
• 401(k) with company match up to 6% of pay after 6 months.
• Paid parental leave and fertility benefit reimbursement up to $10,000, plus an Employee Assistance Program.
• Onsite housing discounts at Greystar-managed communities, and a 6-week paid sabbatical after 10 years.
• Additional bonus programs may be available depending on whether the position is corporate or onsite.