Office Manager

About the role

The Office Manager provides administrative and clerical support to departments and managers, ensuring smooth office operations and efficient use of resources.

Key responsibilities

• Maintain office facilities, including telephone, fax, equipment, temperature control, and lighting, by coordinating with vendors and service providers.
• Manage calendars for meetings and events, schedule rooms, and resolve conflicts.
• Monitor office supplies inventory, order within budget, and liaise with vendors for repairs and billing.
• Arrange travel for managers, team members, and visitors, handling tickets, accommodations, and logistics.
• Prepare documents, letters, presentations, and other communications, ensuring compliance with retention policies.
• Assist with expense report preparation, reconciling receipts and coordinating with Accounts Payable.
• Handle incoming and outgoing mail, manage postage meters, and prepare special delivery packages.
• Serve as first point of contact for visitors and callers, answering phones and welcoming guests.

Required profile

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and coordinate with various internal and external parties.

Required skills

• Proficiency with office equipment and facilities management.
• Experience scheduling meetings and managing calendars.
• Knowledge of travel booking processes.
• Familiarity with document preparation and expense reporting.

What we offer

• Competitive medical, dental, vision, and disability benefits.
• Generous paid time off, including vacation, personal, sick days, and holidays.
• 401(k) with company match up to 6%.
• Additional perks such as housing discounts, sabbatical after tenure, and parental leave.