Office Assistant

About the role

We are looking for a recent graduate to join our team as an Office Assistant in Coconut Grove, Florida. This entry‑level, contract‑to‑permanent position supports daily office operations and provides high‑level administrative support to executives and staff.

Key responsibilities

• Serve as a central point of coordination for leadership, employees, clients, and external partners.
• Manage executive calendars, schedule meetings, and resolve conflicts.
• Coordinate travel, lodging, and logistics for leadership and visitors.
• Prepare, review, and reconcile expense reports and support accounts payable.
• Monitor and replenish office inventory, including supplies and refreshments.
• Draft, edit, and format internal and external correspondence and presentations.
• Record meeting minutes, distribute notes, and track action items.
• Oversee property‑related initiatives and communicate progress updates.
• Arrange maintenance requests and ensure compliance with local certifications.
• Provide reception and general administrative support as needed.

Required profile

• Recent graduate with strong organizational abilities.
• Comfortable interacting with executives, staff, clients, and vendors.
• Detail‑oriented, proactive, and able to work independently.
• Excellent written and verbal communication skills.
• Bilingual Spanish is a plus.

Required skills

• Proficiency with standard office software and business correspondence formatting.

What we offer

• Opportunity to transition from contract to permanent employment.
• Exposure to executive‑level support and cross‑functional collaboration.
• Professional development in a dynamic office environment.