Executive Assistant II (Office of Provost)

About the role

The Executive Assistant II provides advanced professional support to the Office of the Provost, the Dean of Undergraduate Studies, and the Office of Undergraduate Studies at Texas A&M University–Kingsville. This position handles confidential academic and administrative matters, exercising discretion and independent judgment.

Key responsibilities

• Coordinate administrative activities, including travel arrangements, meeting planning, and special events such as commencement ceremonies.
• Manage office records, procurement processes, and export‑control authorizations for Academic Affairs.
• Prepare executive‑level reports, minutes, and special project analyses using university reporting tools.
• Serve as primary liaison for students, faculty, staff, and external vendors regarding graduation and commencement details.

Required profile

• Bachelor’s degree in a relevant field or equivalent experience.
• At least four years of related administrative experience.
• Strong written and oral communication skills and professional interaction with campus community.
• Ability to multitask, analyze data, and improve processes.

Required skills

• Proficiency with Microsoft Excel.
• Working knowledge of the Microsoft Office suite.

What we offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, vision, life insurance, and retirement plans.
• Professional development opportunities and a supportive campus culture.