Administrative Assistant – Support to Vice President

About the role

The International Rescue Committee (IRC) is seeking a proactive Administrative Assistant to provide high‑level support to the Vice President of External Relations. This role is essential for ensuring smooth daily operations, efficient travel coordination, and accurate financial administration within a fast‑paced humanitarian organization.

Key responsibilities

• Manage the Vice President’s complex calendar, schedule meetings, and prioritize appointments.
• Coordinate international travel, including flight bookings, accommodations, visa applications, and ground transportation, and prepare detailed travel briefs.
• Prepare, collate, and submit expense reports, purchase orders, and contract payments.
• Assist with budget tracking and financial documentation as needed.
• Provide general administrative support to the External Relations team, handling correspondence and document preparation.

Required profile

• Strong organizational and multitasking abilities with a focus on prioritization.
• Ability to work autonomously and make sound judgments on urgent matters.
• Excellent interpersonal skills for interacting with senior staff, colleagues, and international partners.
• Professional, diplomatic, and solution‑oriented mindset.

Required skills

What we offer

• Opportunity to contribute to a leading global humanitarian organization.
• Collaborative international team environment.
• Professional development and growth prospects.