Executive Assistant & Office Manager

About the role

Andromeda Robotics, which builds the social intelligence layer for humanoid robots, is hiring its first dedicated Executive Assistant and Office Manager in San Francisco. The role reports directly to the COO and is roughly a 60% executive support and 40% office management split, covering both the CEO and the COO.

Key responsibilities

• Own the CEO's complex calendar, anticipate conflicts and protect her time
• Act as the main point of contact for internal teams, partners and investors seeking the CEO's time
• Schedule complex multi-executive meetings and Board of Directors meetings
• Manage the COO's calendar and logistics
• Coordinate domestic and international travel and handle expense reconciliation via Ramp
• Use AI tools such as automated transcription, meeting summaries and draft correspondence to increase efficiency
• Maintain a clean, well-stocked office and organize team lunches, milestones and events
• Coordinate incoming and outgoing shipments of hardware components and office supplies
• Bonus: help scout and transition to the next San Francisco office space as the company scales

Required profile

• 3+ years of experience as an EA, Office Manager or in an Operations role; venture-backed tech or hardware startup experience highly preferred
• High energy and enjoyment of building company culture
• Exceptional verbal and written communication and discretion with confidential executive and board matters
• Ability to work onsite 5 days a week in the San Francisco office

Required skills

• Google Workspace
• Calendly
• Ramp (or similar expense management tools)
• AI productivity tools such as ChatGPT, Claude or scheduling assistants

What we offer

• Expected base salary of $90,000 - $100,000 USD, depending on knowledge, skills and experience
• Diversity and inclusion commitment
• No visa sponsorship offered at this time