Accounting and Administrative Assistant

About the role

Ruddy Gregory, PLLC, a Washington, DC-based boutique law firm serving registered investment advisers, commodity futures registrants, hedge funds and other alternative investment entities, is hiring an Accounting and Administrative Assistant. The role supports the firm's financial and administrative operations and is described as part-time and remote.

Key responsibilities

• Process invoices and payments, track expenses and maintain financial records, including assistance with basic bookkeeping and knowledge of IOLTA and operational accounts.
• Manage document filing and organize client and matter records.
• Schedule meetings and handle email and phone communications professionally.
• Support the managing partner and firm leadership with executive-level tasks such as preparing materials, updating databases and coordinating logistics.

Required profile

• Ideally 3-5 years of experience as an executive assistant, personal assistant or administrative professional.
• Bilingual communication: excellent spoken and written English and Spanish.
• Prior experience in a law firm, financial services or professional services environment; familiarity with regulatory or compliance contexts is beneficial.
• High school diploma or equivalent; a degree in accounting, business or a related field is preferred.
• Commitment to confidentiality.

Required skills

• Microsoft Outlook, Word, Excel and Microsoft 365.
• Basic accounting and bookkeeping, including invoice processing, expense tracking and reconciliation.
• QuickBooks Desktop or QuickBooks Online.
• Familiarity with AI tools such as ChatGPT and Claude.
• Executive administrative assistance and professional phone etiquette.

What we offer

• Opportunity to turn the position into a long-term role.
• Company-provided office space and computer.
• Opportunity for expanded responsibilities over time.