Executive Office Manager and Legal Administrative Coordinator

About the role

The Executive Office Manager and Legal Administrative Coordinator oversees daily operations of the executive office while providing high‑level administrative and legal support to the CEO and other C‑suite leaders.

Key responsibilities

• Manage executive calendars, meetings, appointments, deadlines and priorities.
• Draft, edit, proofread and distribute correspondence, reports, policies, presentations and other executive documents.
• Greet and screen visitors, coordinate mail, deliveries and time‑sensitive correspondence.
• Maintain organized and confidential corporate, contract, governance, licensing, regulatory and legal‑administrative records.
• Coordinate document collection, signatures, notarizations, certified mail, electronic filings and final‑document retention.
• Track renewals, filings, registrations, hearings, notices and response dates.
• Coordinate meeting logistics, agendas, materials, minutes, action items and follow‑up assignments.

Required profile

• Polished, highly organized and discreet professional.
• Comfortable interacting with executives, attorneys, healthcare leaders, regulators and vendors.
• Excellent judgment, confidentiality and ability to manage time‑critical matters.

What we offer

• Overtime opportunities.
• Health insurance.
• Paid time off.
• Retirement benefits.
• Technology stipend.
• Professional development opportunities.