Codes Department Clerk – Town of New Hartford

About the role

The Town of New Hartford is seeking an organized, detail‑oriented, and personable individual to join the Codes Department as a Codes Clerk. This position plays an important role in daily department operations, providing administrative support, assisting residents and contractors, processing applications, and maintaining departmental records.

Key responsibilities

• Serve as the primary point of contact for residents, contractors, and others seeking assistance from the Codes Department.
• Answer telephone calls, respond to inquiries, and provide information regarding departmental procedures and services.
• Receive, review, and process permit applications, forms, correspondence, and other departmental documents.
• Maintain accurate records, files, reports, and databases.
• Prepare and process departmental vouchers, invoices, purchase orders, and other administrative materials.
• Prepare departmental reports as needed and review documents for completeness, accuracy, and conformity with established procedures.
• Coordinate administrative activities and assist departmental staff with daily office operations.
• Maintain office supplies and perform general administrative and clerical duties.

Required profile

• Strong organizational, communication, and computer skills.
• Ability to work independently, manage competing priorities, and interact professionally with the public.
• Attention to detail and accuracy.
• Clear and professional written and verbal communication.
• Good judgment, confidentiality, and willingness to learn departmental procedures.
• Ability to establish positive working relationships with coworkers and the public.