Site Clerk – Administrative Support for Construction Site

About the role

The Site Clerk provides essential administrative support on a construction site, ensuring smooth daily operations and accurate documentation. Reporting directly to the Superintendent, the role combines front‑desk duties with office management and record‑keeping.

Key responsibilities

• Greet visitors, manage sign‑in logs, answer phones and direct calls.
• Handle delivery tickets, determine purchase order type, and forward documents to the Project Manager or Accounts Payable.
• Maintain timesheets, weekly hours and per‑diem records for field employees and email them to payroll.
• Order office supplies, material and rental equipment as directed.
• Take and distribute meeting minutes, make copies, and keep office files and logs up to date.
• Log daily subcontractor activities, weather, deliveries and meetings on the Superintendent’s Daily Report.
• Coordinate vendor quotes, set up vendor accounts, and perform occasional travel.

Required profile

• High school diploma preferred.
• Ability to follow specific directions and perform repetitive tasks accurately.
• Professional and courteous interaction with employees, clients, subcontractors and the public.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Outlook.
• Experience operating office equipment such as copiers, printers, scanners and label machines.