Senior Executive & Virtual Administrative Assistant

About the role

We are looking for a highly organized, proactive Senior Executive & Virtual Administrative Assistant to support executive leadership and key team members of a fast‑growing US‑based company. This full‑time remote position combines executive support, virtual assistance, and general administration.

Key responsibilities

• Manage complex executive calendars, schedule meetings, resolve conflicts, and prepare meeting materials.
• Handle high‑volume inboxes, draft professional correspondence, and prioritize urgent requests.
• Plan and coordinate domestic and international travel, events, virtual meetings, and workshops.
• Track project deadlines, organize documentation, and use project‑management tools to ensure timely follow‑up.
• Prepare, edit, and format reports, minutes, presentations, and official documents.
• Perform data entry, maintain digital filing systems, and facilitate communication across Teams, Outlook, and Slack.

Required profile

• 3–5 years of administrative, virtual assistant, or executive assistant experience.
• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Hands‑on experience with project‑management tools such as Asana, ClickUp, Trello or Notion.
• Exceptional written and verbal English communication skills.
• Strong organizational abilities, proactive problem‑solving, and discretion with confidential information.

Required skills

• Microsoft Office 365
• Asana
• ClickUp
• Trello
• Notion
• Typing speed 50+ WPM

What we offer

• Monthly compensation of $1,000–$2,000 USD, paid twice monthly.
• Full‑time remote work with alignment to US business hours.
• Long‑term growth opportunities within a dynamic company.