Administrative Assistant for CEO Office

About the role

The Administrative Assistant supports the Office of the CEO, ensuring day‑to‑day operations run smoothly. This on‑site position works closely with the CEO and Senior Executive Assistant to manage schedules, logistics, and various administrative tasks.

Key responsibilities

• Provide administrative and logistical support to the CEO and Sr. Executive Assistant, including calendar management, meeting preparation, and report generation.
• Coordinate travel, appointments, transportation, deliveries, and other logistics, as well as manage school, camp, and extracurricular registrations.
• Monitor email and communication channels, flag important updates, and follow up on outstanding items.
• Handle office needs such as coffee, meals, catering, and maintaining a stocked, organized workspace.
• Assist with special projects, local pickups/drop‑offs, and support early‑morning appointments, events, and filming schedules.

Required profile

• Impeccable reliability, discretion, and attention to detail.
• Calm under pressure with strong problem‑solving abilities and a flexible, can‑do attitude.
• Valid driver’s license, reliable transportation, and willingness to travel when needed.
• Positive attitude, eagerness to learn, and comfort with ambiguity in a fast‑paced environment.

Required skills

• Proficient computer skills and ability to operate general office equipment.