Office Manager / Executive Assistant

About the role

Child Advocates of Silicon Valley is seeking an Office Manager/Executive Assistant to ensure smooth daily operations and provide high‑level administrative support to the CEO. The role combines facilities and vendor management with executive scheduling, board coordination, and overall office upkeep.

Key responsibilities

• Manage the CEO’s calendar, travel, expense reporting, and meeting logistics, including Zoom support and note‑taking.
• Coordinate Board of Directors meetings, maintain board records, and support onboarding of new members.
• Oversee daily office operations: supplies, mail, shared spaces, building maintenance, security, and vendor relationships.
• Maintain administrative systems, SOPs, templates, and shared files.

Required profile

• Minimum two years of college or equivalent education.
• At least five years of office management, executive support, or administrative leadership experience.
• Non‑profit experience preferred; familiarity with foster‑care system a plus.

Required skills

• Advanced proficiency in Google Workspace.
• Proficiency with Zoom and other online collaboration platforms.

What we offer

• Hourly salary $34.13–$37.01 (USD) based on experience.
• Full medical, dental, and vision coverage, holidays, and paid time off.
• In‑person work in a supportive nonprofit environment.