Sales Assistant - CRM, Scheduling & Pipeline Coordination

About the role

A client of Pavago is hiring a full-time, remote Sales Assistant who works U.S. business hours. The role supports day-to-day sales operations, CRM management, scheduling, pipeline coordination, reporting, proposals and client communication, so that Account Executives and sales leaders can focus on selling and closing deals.

Key responsibilities

• Maintain accurate CRM records for leads, contacts, deals and opportunities, and keep pipeline stages, activity notes, next steps and follow-ups up to date
• Schedule discovery calls, demos and meetings, coordinate calendars across time zones and handle confirmations and reminders
• Draft, proofread and organize proposals, quotes, presentations and client-facing documents, and support RFP/RFI preparation
• Prepare weekly and monthly sales reports, pipeline summaries and dashboards, and assist with forecasting
• Draft follow-up emails, meeting recaps and reminders, and route inbound leads
• Coordinate with Sales, Marketing, Finance and Operations, and track contracts, approvals and onboarding handoffs

Required profile

• 1-2+ years of experience in sales support, sales coordination, administrative support or operations
• Experience coordinating meetings, calendars and sales follow-ups
• Excellent written English, strong attention to detail and ability to work independently remotely
• Nice to have: proposal writing, SDR/BDR workflows, SaaS or agency sales experience, and Excel/Google Sheets dashboard experience

Required skills

• CRM platforms: HubSpot, Salesforce, Zoho, Pipedrive
• Google Workspace or Microsoft Office; nice to have: Excel pivot tables and dashboards
• Tools used: Google Calendar, Outlook, Calendly, Google Slides, PowerPoint, Canva

Candidates apply through the recruiter's interview process, which includes a practical task of CRM cleanup and proposal drafting.