Remote Tax Coordinator / Administrator for Startup CPA Firm

About the role

We are seeking a detail‑oriented Tax Coordinator/Administrator to join a fast‑growing, tech‑enabled CPA firm that serves startups and SMBs. This fully remote position offers a ground‑floor opportunity to help shape tax operations for a dynamic organization.

Key responsibilities

• Manage and organize client tax files, documents, and records across digital platforms.
• Track and coordinate tax return workflows from document collection through filing and final delivery.
• Monitor IRS and state tax notices, route them to the appropriate team member, and track resolution status.
• Serve as the internal liaison for the tax team, communicating updates to clients.
• Prepare and distribute engagement letters, track signatures, and follow up on outstanding client items.
• Support e‑filing, deadline tracking, and post‑filing correspondence for a high‑volume client base.
• Provide general administrative support to the tax department, including scheduling, data entry, and special projects.

Required profile

• 2+ years of experience in an administrative, coordinator, or office support role.
• Prior exposure to a tax, accounting, or professional services environment is a strong plus.
• Tech‑savvy with the ability to learn new software quickly.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working independently in a fully remote environment.

Required skills