Remote Personal Assistant

About the role

We are seeking a detail‑oriented Remote Personal Assistant to provide comprehensive administrative support to our executive team based in Kissimmee. This fully remote position requires proactive management of schedules, communications, and logistics while maintaining strict confidentiality.

Key responsibilities

• Manage executive calendars, schedule meetings across multiple time zones, and coordinate virtual appointments.
• Handle incoming and outgoing correspondence, including email, phone calls, and written communications.
• Organize and maintain digital files, documents, and records using cloud‑based platforms.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation.
• Prepare meeting agendas, take minutes, and distribute documentation to stakeholders.
• Manage expense reports, invoices, and other financial documentation with accuracy.
• Set up and run virtual meetings and webinars, handling technical setup and participant management.
• Assist with project coordination, tracking deadlines and ensuring timely completion.

Required profile

• Proven experience as a personal or executive assistant in a remote or virtual environment.
• Strong organizational, time‑management, and communication skills.
• Ability to handle confidential information with professionalism.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Google Workspace or similar cloud‑based collaboration tools.
• Familiarity with project management software such as Asana or Monday.com.
• Knowledge of CRM or database management systems.
• Comfort with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet).