Remote Administrative / Executive Assistant

About the role

Veta Virtual is hiring an Administrative/Executive Assistant to work with one of its clients in the US or Canada. The role is 100% remote, full-time and paid in USD, and suits busy leaders who need reliable support for projects, communication, documents, follow-ups and daily operations. Candidates must currently be based in Latin America or Europe.

Key responsibilities

• Track projects, tasks and deadlines, send reminders and follow up until items are closed
• Draft, proofread and send polished emails, memos and updates
• Prepare reports, presentations and documents, and keep information organized
• Coordinate meeting logistics, including agendas, materials, notes and action items
• Coordinate with vendors, contractors and external partners
• Keep digital files, spreadsheets and databases clean and current
• Manage calendars across time zones and spot scheduling conflicts
• Support travel arrangements, event planning and expense tracking
• Handle confidential information with discretion and solve small problems proactively

Required profile

• 2+ years of experience in an administrative, executive assistant or virtual assistant role
• Excellent written and verbal communication in fluent, near-native English
• Proven discretion with confidential information
• Full-time availability aligned with US business hours
• A reliable home office with high-speed internet and a quiet workspace
• Nice to have: experience with multiple teams, business travel, event coordination, expense reporting, AI tools and fully remote work

Required skills

• Confidence with Google Workspace and Microsoft Office
• Quick learning of new tools

What we offer

• Competitive monthly compensation in USD
• At least 10 paid days off per year plus applicable holidays
• 100% remote work from anywhere in LATAM or Europe
• Career growth opportunities with trusted Veta Virtual clients

Applicants are asked to complete a short two-minute video question after applying.