Records Management Document Control (RMDC) Clerk

About the role

The RMDC Clerk supports the Records Management team by processing, filing, and tracking records in all formats to meet National Archives and Records Administration (NARA) and DOE requirements. The position ensures accurate documentation, safe handling, and timely retrieval of records while maintaining a safe work environment.

Key responsibilities

• Process and file records in all formats, assign document numbers, and ensure compliance with NARA and DOE retention schedules.
• Digitize paper records, create PDFs/Word documents, and maintain quality and legibility standards.
• Respond to customer requests for documents, verify classification markings, and coordinate with the Records Manager for “need‑to‑know” decisions.
• Assist with FOIA, EEOICPA, and Privacy Act requests, and support the Environmental Information Center’s administrative record repository.
• Operate postage meter, sort external mail, and track postage utilization for billing.

Required profile

• High school diploma or equivalent with at least three years of related experience.
• Ability to obtain and maintain a DOE “Q” clearance and potentially a Secret or higher clearance.
• Strong reading, writing, and speaking skills for interpreting manuals and preparing reports.
• Physical ability to lift 25‑30 lb regularly and up to 50 lb occasionally.

Required skills

• Proficiency with Microsoft Office applications.
• Working knowledge of Adobe Acrobat for creating and modifying PDFs.
• Experience with document control systems such as Documentum (or equivalent).
• Typing proficiency and ability to operate office copier, fax, telephone, and computer.

What we offer

• Competitive pay and benefits package including health, life, and disability insurance.
• 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees.
• Commitment to employee wellness, professional development, and work‑life balance.